Enter your clock-in and clock-out times for the week. We total your hours, deduct unpaid breaks, split regular vs. federal overtime at 40 hours, and estimate gross pay if you enter an hourly rate.
Fill in the days you worked. Leave a day blank to skip it.
Sensible default. Modify inputs above to match your week.
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Enter your clock-in and clock-out time for each day you worked, plus any unpaid break. We total the hours, deduct the breaks, and split regular time from federal overtime at the 40-hour weekly threshold, so you can check a paycheck, build a time card for payroll, or see a crew's hours before a shift ends.
Time card / hours calculator. Clock-in and clock-out times minus unpaid breaks, totaled per day, then split into regular and federal overtime hours at the 40-hour weekly line.
How this number is calculated
For each day, we take the time between your clock-in and clock-out, then subtract any unpaid break minutes you entered. That gives your hours worked for the day, shown in both decimal hours (the format payroll systems use, like 8.5) and hours and minutes (the format a time card uses, like 8:30). Every day's hours worked are added together for a weekly total.
From that weekly total, the first 40 hours are regular time, and anything past 40 is overtime, paid at one and one-half times the regular rate under the federal Fair Labor Standards Act. If you entered an hourly rate, we multiply regular hours by that rate and overtime hours by 1.5 times that rate to show an estimated gross pay, before any taxes or deductions.
Why unpaid breaks matter
An unpaid lunch or break is time you clocked out (or should have) and were not paid for, so it should never count toward your worked hours or your overtime total. This calculator subtracts the break minutes you enter for that day from the raw time between clock-in and clock-out. Leave it at 0 if you did not take an unpaid break that day; a paid break should not be entered here at all, since it is already worked time.
What the rounding option does
Turning on "Round each punch to the nearest 15 minutes" rounds your clock-in and clock-out times to the closest quarter hour before the math runs, the same style of rounding described in the federal regulation at 29 CFR 785.48. A common version of this rule rounds down if you are within about 7 minutes of the earlier quarter hour, and up if you are closer to the next one. It is off by default here, so your results use your exact entered times unless you turn it on.
Federal overtime only, not your state's daily rule
Some states add their own daily overtime rules on top of the federal 40-hour weekly standard, for example paying overtime after 8 hours worked in a single day even if the week stays under 40 hours. This calculator computes federal weekly overtime only, the rule that applies everywhere in the country. If your state has a daily overtime rule, your actual overtime pay may be higher than this estimate shows; check your state labor department for the specific threshold.
A worked example
Leave the calculator on its defaults: Monday through Friday, 9:00 AM to 6:00 PM, with a 30-minute unpaid break each day, and no Saturday or Sunday hours. Each day is 9 hours between clock-in and clock-out, minus the 30-minute break, for 8.5 hours worked per day. Five days at 8.5 hours is 42.5 hours for the week: the first 40 are regular hours, and the remaining 2.5 are overtime, paid at 1.5 times the regular rate. At the default $20.00 hourly rate, that is 40 × $20.00 = $800.00 in regular pay plus 2.5 × $20.00 × 1.5 = $75.00 in overtime pay, for an estimated $875.00 gross for the week, before taxes.
What this calculator does not account for
This is not a payroll or tax-withholding tool: the pay figure shown is an estimated gross amount before federal, state, and local taxes, and before any other deductions. It does not calculate paycheck withholding; see FigureNerd's paycheck calculators for that. It assumes a single, standard workweek with no overnight shifts crossing midnight, does not apply any state-specific daily overtime rule, does not model a double-time rule some states or union contracts use, and does not track paid time off, holiday pay, or shift differentials. Treat the result as a quick estimate of hours and gross pay, not a substitute for your employer's official time and payroll records.
Methodology and sources
For each day with both a clock-in and clock-out entered, worked minutes equal the clock-out time minus the clock-in time, minus that day's unpaid break minutes (floored at zero, so a break longer than the shift never produces negative time). If rounding is turned on, the clock-in and clock-out times are each independently rounded to the nearest 15-minute mark before this subtraction, following the style of rounding permitted by 29 CFR 785.48. Daily worked minutes are converted to hours and summed across all entered days for a weekly total. Of that weekly total, the first 40 hours are regular hours and any hours beyond 40 are overtime hours, paid at 1.5 times the regular hourly rate, per the Fair Labor Standards Act's weekly overtime standard. If an hourly rate greater than zero is entered, estimated gross pay equals (regular hours × rate) + (overtime hours × rate × 1.5).
Enter your clock-in and clock-out time for each day you worked, plus any unpaid break minutes for that day. This calculator subtracts the break from the time between clock-in and clock-out to get hours worked, then adds every day together for a weekly total, shown in both decimal hours (for payroll) and hours and minutes (for a time card).
This calculator applies the federal Fair Labor Standards Act rule: hours worked over 40 in a single workweek pay at one and one-half times the regular rate. Everything up to 40 hours in the week is regular time; every hour past 40 is overtime.
No. Some states add their own daily overtime rules on top of the federal 40-hour weekly standard, for example overtime after 8 hours in a single day. This calculator computes federal weekly overtime only. Check your state labor department for any daily rule that may also apply to you.
When turned on, each clock-in and clock-out time is rounded to the nearest quarter hour before the math runs, following the rounding practice described in the federal regulation at 29 CFR 785.48. It is optional and off by default; leave it off to use your exact punch times.
Disclaimer. FigureNerd calculators are educational tools designed to support your decision-making. We are not licensed CPAs, attorneys, or financial planners. Results are directional and may help prompt consultation with a qualified professional. Tax, legal, and financial outcomes depend on individual circumstances. This calculator is designed to estimate hours worked and, if you enter a rate, a gross pay figure before taxes. It is not a payroll system and does not calculate tax withholding, does not apply state-specific daily overtime rules, and carries no guarantee of matching your employer's official records. Consult your employer's payroll department or a qualified professional for questions about your actual pay.